Volunteer Toolkit

To use the volunteer toolkit, simply click on the bold titles/headers to reach the appropriate forms, links, files, etc. Some documents require Adobe Acrobat Reader, if you do not have Adobe Acrobat Reader, you can download a free version by clicking on the “Get Adobe Acrobat Reader” icon (below). If you have questions or comments about the toolkit, please contact the Volunteer Services Team.

Featured Event

Alumni Leadership Conference
Make sure you are in the starting lineup May 30–June 1 by registering to attend the Alumni Leadership Conference: Teaming Up 2008, organized by the Penn State Alumni Association.

Learn about all aspects of the alumni game from Penn State “alumni coaches” during the weekend…Coaching topics include:

reviewing the game plan by Head Coach (and Executive Director) Roger L. Williams ’73, ’75g, ’88g;
developing board members;
recruiting young alumni players;
communicating with your alumni team;
raising scholarship money for new student players;
managing your team’s assets
and more (including lots of strategizing with other players from across the nation).

Team up with nearly 150 affiliate leaders—join the starting lineup today by registering. Need more info, call the Alumni Association at 800-548-LION (5466) or e-mail alumni-relations@psu.edu. Register now.

Affiliate Group Fundraising
Learn fund-raising strategies, facts, figures, and more with respect to raising funds for scholarships and endorsments.

Alumni Group Events
We need to know; how did it go? Use this brief form to input details about your recent event.

Annual Report Form
The Annual Report Form provides the Alumni Association with an overall snapshot of your organization and the activities that have occurred during the past fiscal year (July 1–June 30). All affiliate groups are required to complete an Annual Report to maintain active status–due Sept. 1 each year.

Football Ticket Lottery
An apportunity for affiliate groups to purchase tickets for select football games through a lottery system that is held each year during the month of May.

Geographical Membership Maps (PDF format)
These maps show Penn State alumni living around the world, in the United States, and by counties in Pennsylvania.

Illustration Downloads
These illustrations are available for use on your Web site, in your newsletters, and in other printed materials.

Logo and University Guidelines (PDF format)
These guidelines illustrate the proper use of University and Alumni Association logos, symbols, and marks.

NCAA Compliance
This brochure is intended to provide you with basic information concerning NCAA rules that apply to a "Representative of the University's Athletics Interests."

Outreach Grant
Obtain funding to subsidize the cost associated with hosting an event or securing a speaker. Outreach grants are available once per fiscal year per group.

Photo Submission Guidelines
The Penn Stater magazine welcomes submissions of photos. Here are some guidelines to enhance your chances of having your group’s photo published in The Penn Stater.

RealLife Program (PDF format)
The Real Life Program rewards groups for their efforts in recruiting new life members to the Alumni Association.

RealLife Program Membership Codes (Excel format)
Use these codes to ensure that your group receives credit for newly recruited life members of the Penn State Alumni Association.

Student Sendoff Information
Alumni groups offer valuable support to current and incoming Penn State students through Student Sendoffs, which offer networking and social interaction opportunities for students prior to the beginning of the fall semester. Click here to request your student sendoff kit.

Special Project Grant Guidelines
Each group may apply for funds at any time of the year and may apply more than once per year, keeping in mind that funds are competitive and are intended exclusively for new and innovative projects.

Volunteer Awards and Recognition Program and Awards
The Penn State Alumni Associatoin Recognition Program acknowledges outstanding individuals and groups who have distinguished themselves through volunteer service and programming for alumni and alumni groups.

Web Guidelines
The Alumni Association encourages affiliate groups to establish a presence on the Web and provides the following guidelines to help you meet the communication goals and mission of the Penn State Alumni Association.

Any questions regarding the above guidelines, or the creation of products that feature the Penn State name, marks, or images may be forwarded to the Penn State Office of Licensing Programs (814-865-3905).

Group Expectations
The Penn State Alumni Association has the largest affiliate group network in the world. In an effort to better serve our volunteers and as demands on resources increase, we have implemented a plan to communicate expectations for our affiliate groups. Alumni Interest Group and Chapter leaders can learn about this new plan in this letter.

Speaker Program
After a thorough review, the speaker program has been changed to give our groups greater flexibility and the ability to secure their own speakers. To learn more about this new program, download the letter that was sent to chapter and AIG presidents.

If you do not have Adobe Acrobat Reader, you can download a free version by clicking on the “Get Adobe Acrobat Reader” icon (below).

Chapter Leaders Handbook (PDF format, 382K) 2005
This handbook is now available to groups as a PDF document (allows you to view the document in its original print format) that can be downloaded using Adobe Acrobat Reader. If you do not have Adobe Acrobat Reader, you can download a free version by clicking on the “Get Adobe Acrobat Reader” icon (below).

National Service Program Handbook(PDF format, 616K) 2005
This handbook is now available to groups as a PDF document (allows you to view the document in its original print format) that can be downloaded using Adobe Acrobat Reader. If you do not have Adobe Acrobat Reader, you can download a free version by clicking on the “Get Adobe Acrobat Reader” icon (below).